At Sargent-Disc Ltd, we value your privacy and want to ensure transparency regarding the use of photos taken at events and their subsequent sharing on social media platforms. This privacy notice outlines how we collect, process, and share these photos in compliance with the General Data Protection Regulation (GDPR).
1. Data Controller
Sargent-Disc Ltd, serves as the data controller for the processing of personal data described in this notice. If you have any questions or concerns about the processing of your personal data, please contact us using the details provided at the end of this notice.
2. Purpose and Legal Basis
The purpose of capturing and sharing event photos on social media is to document and promote our events, engage with our community, and enhance the overall experience. We rely on the legitimate interests legal basis as outlined in Article 6(1)(f) of the GDPR. We ensure that our legitimate interests do not override your fundamental rights and freedoms.
3. Categories of Personal Data
The personal data we collect may include:
• Photographs or images in which individuals are identifiable.
4. Data Collection and Sources
We collect photos at events through our authorized photographers or event attendees who voluntarily share their photos with us. These photos may be taken during various activities, such as conferences, workshops, social gatherings, or other events organized or supported by Sargent-Disc Ltd.
5. Data Processing and Sharing
We process the collected photos for the following purposes:
• Selecting, editing, and enhancing the photos to ensure their quality and relevance.
• Sharing the photos on social media platforms, including but not limited to Facebook, Instragram, LinkedIn , Twitter
• Promoting future events, activities, or initiatives related to Sargent-Disc Ltd.
• Displaying the photos on our website, newsletters, brochures, or other promotional materials.
When sharing the photos, we take reasonable steps to respect your privacy rights. We do not disclose any sensitive personal data without obtaining explicit consent.
6. Recipients of Personal Data
Photos taken at events may be shared with the following recipients:
• Sargent-Disc Ltd staff and authorized personnel involved in event organization and promotion.
• Social media platforms, as specified in Section 5.
• Third-party service providers, such as website hosting and social media management platforms, for the purpose of supporting our event promotion efforts.
7. Data Retention
We retain photos for as long as necessary to fulfill the purposes mentioned in Section 5. If you no longer wish for your photos to be used or shared, please contact us using the details provided below, and we will take appropriate action to honor your request.
8. Your Rights Under the GDPR
You have the following rights regarding your personal data:
• The right to access and obtain a copy of your personal data.
• The right to rectify any inaccurate or incomplete personal data.
• The right to erasure (the “right to be forgotten”) under certain circumstances.
• The right to restrict the processing of your personal data.
• The right to object to the processing of your personal data.
• The right to data portability.
• The right to withdraw consent, where applicable, without affecting the lawfulness of processing based on consent before its withdrawal.
• The right to lodge a complaint with a supervisory authority if you believe that our processing of your personal data infringes applicable data protection laws.
9. Contact Information
If you have any questions, concerns, or requests regarding the processing of your personal data or if you wish to exercise your rights as outlined in Section 8, please contact us at:
Sargent-Disc Ltd, 5-7 Baring Road, Beaconsfield, BUCKS HP9 2NB, UK
Tel: +44(0)1753 630300
E-mail: infosec@sargent-disc.com
We may require additional information to verify your identity before processing your request.
10. Updates to this Privacy Notice
We may update this privacy notice from time to time to reflect changes in our data processing practices or legal obligations. Any updates will be published on our website, and we encourage you to review this notice periodically.
Effective Date: 18th May 2023
Please note that this privacy notice only covers the processing of personal data related to the photos taken at events and shared on social media by Sargent-Disc Ltd. Other aspects of data processing not mentioned in this notice may be covered by separate privacy notices or policies.
Thank you for taking the time to read this privacy notice.