UK Launch of AP Automation

On November 20th, we were thrilled to host the UK launch of AP Automation—a ground breaking new feature in DPO that transforms how productions manage their accounts payable processes. The event began with an engaging showcase of the feature, followed by a audience Q&A session. We want to express our heartfelt thanks to everyone who attended and contributed insightful questions to the discussion.

After the presentation, attendees had the chance to network over some canapés and drinks, while also exploring the new system hands-on. Laptops were set up around the room, allowing participants to experience AP Automation first hand and discover how it simplifies and streamlines AP workflows.

So, what is AP Automation? The innovative new DPO feature is designed to significantly reduce the time and effort that currently goes into traditional AP processes. By automatically suggesting best match purchase orders for invoices sent directly to DPO, users can shift their focus to higher-value activities, while DPO handles the tedious work—such as data entry, document collation, and approval routing.

With PO and AP approvals integrated into DPO, as well as seamless integration into PSL+, productions can benefit from a one-stop-shop approval workflow. This streamlined process not only enhances efficiency but also improves visibility, enabling departments to track the real-time status of invoices and purchase orders with ease. The result? Faster, more transparent approvals that keep your production running smoothly.

If you’d like to see AP Automation in action or learn more about its integration with PSL+, we’d love to hear from you! Contact us at sales@sargent-disc.com to schedule a demo or for more information.

Sargent-Disc Rolls Out Okta

What is Okta?

Okta, an integrated identity and mobility management system, allows users to connect to applications securely from any devices 24/7 using multi-factor authentication (MFA).

Benefits of logging in via Okta

  • Greater security when logging in using multi-factor authentication
  • More authentication options including password, push notification, and Okta code verify are available
  • Biometrics or facial recognition can be setup on Okta Verify and using push notifications you can log in without needing a password each time
  • Okta will allow single sign on to be rolled out in future across all SD applications
  • Okta will allow federation so that Studios can manage their own user logins from their own Okta tenant
  • For more information about Okta click here.

Please see below guides for how to log in for the first time and set up the Okta Verify app.

How to install the Okta app

For a short video on Okta and how to install the app check out the below video or click here

FAQs

A: Okta, an integrated identity and mobility management system, allowing users to connect to applications securely from any devices 24/7 using multi-factor authentication (MFA).

Okta supports the following web browsers: Microsoft Edge, Firefox, Safari and Chrome.

This new sign–on process is security that relies on more than just your password, and is similar to what most financial institutions employ to protect your personally identifiable information. In short, MFA is a better way to secure your account.

Yes, MFA is an important part of Sargent-Disc’s commitment to security and protection of your documents and is required to access your account beginning September 22, 2024. MFA adds the additional necessary security that is necessary to protect your account against today’s sophisticated cyber threats.

You will receive a message to say your account has been locked and will be automatically unlocked after 30 minutes.

Okta Verify is a multifactor authentication (MFA) app that allows users to confirm their identity when they sign in to their Okta account.

To install Okta Verify, please refer to the below video/ guides:

 

Video: https://www.youtube.com/watch?v=DZu–diVQCg            

 

Apple: https://support.sargent-disc.com/portal/en/kb/articles/review-2-downloading-okta-verify-app-apple

 

Android: https://support.sargent-disc.com/portal/en/kb/articles/review-2-downloading-okta-verify-app-android

If you’ve forgotten your password when logging in (after account has been migrated) refer to either of the following guides:

 

Forgot Password with Okta Verify app installed:  https://support.sargent-disc.com/portal/en/kb/articles/review-2-forgot-password-with-okta-verify-app

 

Forgot Password without Okta Verify installed:  https://support.sargent-disc.com/portal/en/kb/articles/review-2-forgot-password-without-okta-verify-app

Correct! A password will no longer be needed to sign into SD applications if you have the Okta Verify app installed with biometrics enabled.

Want to know how to install the app / setup biometrics? Refer to FAQ: What is Okta Verify app / how do I install this?

On the SD login page, click the ‘Forgotten username’ tab and enter the required fields to be sent an email to recover your username.

Please contact our Customer Support team for further assistance. Our Customer Support team can be reached by calling 01753 639007 or emailing support@sargent-disc.com

For any errors received during migration or sign in process, please contact our Customer Support team with the error code.

Okta allows you to have more than one device linked to your account. You can setup additional mobile numbers / additional devices on Okta Verify.

Refer to the following guide: https://support.sargent-disc.com/portal/en/kb/articles/review-2-link-additional-devices-to-account        

When migrating your account via your mobile device, you will be given two options to setup Okta Verify (via email and text). It is important you have the Okta Verify app installed before going through this process.

 

Via email: https://support.sargent-disc.com/portal/en/kb/articles/review-2-okta-verify-setup-on-a-mobile-device-email-option

 

Via text: https://support.sargent-disc.com/portal/en/kb/articles/review-2-okta-setup-on-a-mobile-device-text-option

Sargent-Disc and Okta – How to Recover Passwords

Sargent-Disc’s Okta rollout is coming soon! It is important to recover and save your passwords in advance to a ensure a smooth migration. Below, you will find links to guides for the most commonly used password managers, browsers and operating systems to help you through this process

Common Password Managers:

NordPass

1Password

Dashlane

Keeper

Common Browsers:

Chrome

Safari

Microsoft Edge

Opera

Firefox

Common Operating System:

MacOS

Chromebook

Read the previous article on Okta here

Don’t forget to download the Okta Verify App! Please see below video for a guide

A decade of support for NFTS scholars: Kieran Nolan Jones

Since it’s inception in 2013 Sargent-Disc’s scholarships have supported 25 graduates of the National Film and Television School (NFTS). We’re taking a look back at the alumni of the Production Management Diploma Programme to share their experiences and learn how the scholarship impacted their journey.

Entering the film industry is often a dream nurtured by passion, and for many, the path is not always a straight line. For Kieran Nolan Jones, a producer in the world of branded content and commercials, the journey from university to the prestigious National Film and Television School was shaped by determination, challenges, and the invaluable support of the Sargent-Disc scholarship.

After spending two years working in university administrations and events management after graduating from university, Kieran decided to pursue a career in the film industry. The decision to attend the NFTS came after a long-standing dream and a goal to immerse himself in the world of film production. The unique approach of the NFTS Production Management Diploma course, discovered on the school’s website, caught his attention.

The appeal of production management, which involves working closely with every department to understand their needs and workflows, resonated with Kieran’s desire to gain a comprehensive understanding of the industry. With a background in event organisation, he saw a transferable skill set that would seamlessly integrate into the world of production management.

Accepting the course place at NFTS was not without challenges. Personal circumstances, including a family emergency and financial constraints, presented potential hurdles. However, the Sargent-Disc scholarship emerged as a beacon of support. This financial assistance not only eased the burden but also allowed him to focus more time on studies and take on extra-curricular production work, enhancing practical skills and industry experience.

The NFTS Production Management Diploma course proved to be a transformative experience. Beyond its unprecedented curriculum focusing on practical learning, the course instilled a deep sense of confidence. Kieran learned to navigate and overcome challenges inherent in production, a skill set that would prove invaluable in the real-world scenarios of film and television production. The scholarship also opened doors to valuable industry connections and resources. The confidence gained during the NFTS Production Management Diploma course, coupled with Sargent-Disc’s standing in the industry, provided a solid foundation for his budding career.

Having successfully completed the course at the NFTS, Kieran embarked on a dynamic career as a freelance producer in branded content and commercials. Working with renowned brands such as Stella McCartney, EA Sports, Universal Music, and DoorDash.

Additionally, Kieran is the founder and lead producer of Hellmouth Pictures, a production company specializing in horror and fantasy. The company, in its three years of existence, has produced short films funded by prestigious organisations like the BFI and BBC and produced and episode of Disney and Hulu’s ’Bite Sized Horror’. Notably, Hellmouth Pictures is currently in production on two feature-length horror documentaries.

Kieran’s journey from university to the NFTS, supported by the Sargent-Disc scholarship, showcases the transformative power of education and financial assistance in shaping successful careers in the film industry. The commitment to lifelong learning, coupled with the confidence gained at the NFTS, has propelled him into a thriving career, leaving an indelible mark in the world of film production.

Supporting production accountants since 1986

At Sargent-Disc we understand the production process and the pressure on production accountants to deliver accurate results, on time, every time. For over 35 years, Sargent-Disc has been proud to support their efforts as they work hard to bring us the best in global film and television. 

Today, as part of Cast & Crew, we deliver a full range of integrated production payroll and accounting solutions including CrewStart, Digital Purchase Order and PSL+ to productions at the forefront of the entertainment industry. These solutions save time when breaking out timecards, sending and approving contracts, onboarding cast and crew, approving expenditure, and cost reporting efficiently and securely.

Alongside this we are committed to investing in and supporting the film and television community at home and abroad. We are a member of the Producers Alliance for Cinema and Television (PACT), a major patron of the Royal Television Society (RTS), a business partner of the Production Guild of Great Britain (PGGB), and work with them to inform and educate their members.

This year also marks the 10th year of Sargent-Disc being a proud sponsor of two Production Management Diploma at the National Film and Television School (NFTS).  The John Sargent Scholarship was also setup to support production accounting new entrants. Working with the film school is just one of the ways we strive to support emerging filmmakers.

Looking to the future, together with Cast & Crew, we value the importance of continuing to develop our offering and believe that technologies will increasingly allow us to make intelligent solutions that can take even more of the stress out of production accounting.

Contact the team to discuss how our solutions can streamline your production workflows.